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I have imported about 100 finding aids, which covers as many finding aids as we have for our manuscript call #s 1-200 (some collections don’t have finding aids yet). Mostly that has gone well, except for a few finding aids with pre-existing problems. . . That puts us at about 1/4 or maybe 1/3 done importing existing xml finding aids.

So now we have lots of names and subjects populated in our “names” and “subjects” modules – exciting!

Lee has entered accession records through 1979.

We used the instructions on the EAD Schema pages to transform our EAD.DTD compliant files to schema compliant files — and it worked! Hooray!

Then we were able to import that ead file with no errors.

Onward to checking how well the file was handled in AT. Did all the pieces of finding aid information go where they should?

Alrighty, our group met this morning and decided to start with entering our accessions information. Lee will be entering that from our handwritten log, which was started in 1975. Go, Lee!Ā  Should be straightforward data entry except for a few deaccessioned items whose call #s were later re-used.

Meanwhile, Phil, Lauren and Amanda will be working on making our EAD files vaildate against the schema and then batch importing those. We’re doing that now because our test import failed. šŸ˜¦ Then we read the manual (smart idea!) and realized we need to just move to the schema now and then import. The only down side of that is that our state EADĀ consortium (TARO) still only handles EAD files using the DTD. Bummer.

Hmm. Our 300 + exisiting EAD files use the EAD.DTD to validate against, but the new EAD schema is really the more future-looking method.

Should we update our EAD files to validate against the schema before loading them into AT?

What to add first?

We have over 300 EAD finding aids to import, and we have a handwritten accession log to manually enter.

Our IT department has loaded AT on our server and is doing some desktop tweaks, but we are ready to begin implementation of Archivists’ Toolkit here at the Woodson Research Center. Our staff of four employees meets on Friday to begin sketching out our plan. We have lots of information on our collections – in lots of different places and formats. . .