The Woodson Research Center (WRC) is part of the Fondren Library, Rice University.

This blog is to share our implementation process of Archivists’ Toolkit (AT).

Here is AT’s introductory information, as published on their site:

  • The Archivists’ Toolkit™, or the AT, is the first open source archival data management system to provide broad, integrated support for the management of archives. It is intended for a wide range of archival repositories. The main goals of the AT are to support archival processing and production of access instruments, promote data standardization, promote efficiency, and lower training costs.
  • Currently, the application supports accessioning and describing archival materials; establishing names and subjects associated with archival materials, including the names of donors; managing locations for the materials; and exporting EAD finding aids, MARCXML records, and METS, MODS and Dublin Core records. Future functionality will be built to support repository user/resource use information, appraisal for archival materials, expressing and managing rights information, and interoperability with user authentication systems.
  • The AT project is a collaboration of the University of California San Diego Libraries, the New York University Libraries and the Five Colleges, Inc. Libraries, and is generously funded by The Andrew W. Mellon Foundation.

Here at the Woodson Research center we will use AT for our own internal management purposes, not for providing web access to our finding aids (which AT doesn’t do yet anyway – that’s not its focus). Our web site already hosts the HTML version of our EAD encoded finding aids.

So we will use AT for our accession records, development of new finding aids, tracking status and locations of collections, some digital object information. We also look forward to standardizing our name and subject headings in our finding aids which until now have had no easy way to be compared across collections and any inconsistencies tidied up.

Technical configuration details: AT version 1.1.8 running for client and server, with a mySQL database running on a Dell Poweredge 2950 server, which is also running other projects.

Staff

  • Lee Pecht, CA, Head of Special Collections
  • Amanda Focke, CA, Asst. Head of Special Collections
  • Phil Montgomery, CA, Archivist / Special Collections Librarian
  • Lauren Meyers, Archives Assistant
  • Assorted student workers who are going to love this (?)

We hope you enjoy our blog and we invite you to comment!

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